Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – May 15, 2007 – 6:00 pm
Present: Selectmen - Selectwoman, Karen Day; Chairman, Aaron Kullgren; Selectman, Jarvis Adams, IV
Administrative Assistant, Deb Davidson taking minutes
Selectman Kullgren called the meeting to order at 6:00 pm
Appointments:
6:25 – Fire Chief, Jim Plourde – Fire Works Permit for ASE – Chief Plourde said that there is no town policy that states Class C fireworks are not permissible, plus Atlas Fireworks will follow RSA 160. Chief Plourde would like to use local options and allow this display. The options will be provided to the BOS. The final approval is up to the Police Chief. Originally, Chief Giammarino stated he did not approve this display due to the safety factor, however Chief Plourde feels that if they meet all State requirements as well as the Fire Chief’s additional requirements, he sees no reason to not allow this. ASE is celebrating their 25th anniversary, and they are big supporters of the Town and the Fire Dept. It will be a ground display only, and with one small aerial display that
is still a Class C firework. ASE will need to provide what they are using for charges and they will be approved per Chief Plourde. Again, he sees no reason to deny this request as long as they comply with every additional provision as well as remaining compliant with RSA 160.
Discussion followed –
Chief Plourde will discuss this with Chief Giammarino this week and get back to BOS next week.
The Fire Department will recommend:
· Follow RSA 160:B
· Fire danger must be at the low end of a Class 3 day – this information can be obtained from the State on a daily basis
· Fire trucks must be on site
Pagers - Chief Plourde reported to the Board that the new pagers are here and are being distributed
6:30 – Town Recycle Committee –
Kent Vincent & Neal Brown were present to update the BOS as to what has taken place since they last met.
Vacation Schedule – Mr. Vincent opened the discussion by providing the BOS with a schedule of Mr. Pelkey’s days off for 2007. This schedule allows for adequate time off, however Mr. Pelkey will be working on Saturdays.
Jarvis stated he wanted to be sure he understood that this recommendation is a suggestion, and the BOS must approve it before it can be initiated.
Administrative Assistant pointed out sick/personal time is just that and shouldn’t be scheduled to be taken off.
The schedule was briefly discussed with BOS; Motion by Selectman Kullgren to approve the holiday schedule as presented by the TRC; Seconded by Day & Adams. No further discussion followed. Voted: Unanimously in the affirmative
Recycling – picking up of Town Recyclables was discussed, recommendations were
· Various departments will put their trash into the recycle containers and bags for Mr. Sousa to take to the Recycling Center.
· Mtg. House is currently carry in/carry out; renters will be encouraged to recycle, we can write this into the contract, the town to provide containers
· Recommend have Fire Dept. get rid of dumpsters, discussion followed. As with other town departments we will provide bins & have them set out weekly for Mr. Sousa to take to recycling.
· Library – does recycle very well…
· Goals for recycling will be provided for the balance of week next week for the BOS…
· Safety concerns from LGC – the TRC wants to discuss this at their next meeting. Frank has indicated he has addressed most of the issues
BOS decided to have the Gen. Gov’t Building person take care of recyclables.
Day stated that Frank was here last Thursday, and would like to have the TRC discuss replacing the Recycling Center vehicle at their next meeting. Time is of the essence stated Kullgren. TRC member, Kent Vincent stated their opinion is it should not be replaced, we have put a lot of money into it and it isn’t worth a lot of money to sell. It does have value. They will report after the next TRC meeting.
FEMA – Kent Vincent updated the BOS, stating everything is going well, Duffy has been remarkably supportive of the accounting process. Vincent stated his observation is that there is a lot that can be done. There are FEMA issues we can apply for, some immediate and some long range. Vincent stated he is very sure we qualify, but it doesn’t mean we will be accepted. He would like to contact the FEMA representative with BOS permission and try to get her here by the end of the week. He and Duffy have a plan, and are working forward. They are in a great place. Should have funds available by middle of June or the beginning of July.
Kullgren wanted it noted that he commends Mr. Vincent for his efforts and thanked him for his willingness to step forward to do this for the town.
Mr. Vincent stated it is an effort from everyone working on the grant.
7:00 – Angelo Mirabella asked for five minutes he was not on the agenda – he thinks there was a misunderstanding, he believes “he was given the wrong date for the interview” - he wants an opportunity to apply for the position of General Government Building Maintenance. He wants to be considered, has anything been done with the recycle job?
Administrative Assistant stated that she gave the date to him three times, this was confirmed by the Bookkeeper.
Kullgren stated at this time they have not done anything for the recycle job.
Mirabella stated he wants an opportunity to be considered when the job becomes available.
Kullgren stated they have hired someone for the General Government Building Maintenance position.
Mirabella stated if it doesn’t work out with the new person who was hired, he would like to be considered.
Day stated he would certainly be considered.
Kullgren stated they would let him know how things go and when the position for part-time Recycle Attendant becomes available.
Other Business:
Recycle Mtg. – Reminder - Antrim Town Hall, Monday, May 21 @ 7:00 pm to have Corcoran Environmental present their plans for future. Could include regional recycling.
Misc. Incoming Mail – Review –
· Lyris request for extension of A-9
· BCH – 990 financials
· NH Municipal Management Association conference document
· Land mark trial management is scheduled for June 29th; the trial is scheduled to begin July 10th at 10:00 am
Spirit – Selectmen reviewed the draft Spirit, Selectman Kullgren will write something from the Chairman of the Board of Selectmen to be printed in the Spirit. Selectman Day discussed selling ads in the Spirit; she is supportive of this and wants to suggest $100.00 to residents, $125.00 to out of town sponsorship. Discussion followed regarding having residents write letters to editors, paid advertisement, political advertising and more. No decision was made regarding this matter.
Community roundtable discussion – Selectmen would like to have their first Roundtable Discussion. They would like to have Parks & Rec. &/or Police attend to discuss summertime programs and summertime safety. They are looking at Sunday, June 3rd between 2-4.
Floodplain Ordinance – The special town meeting is scheduled for May 22nd – 10 am – 7 pm
May 29th meeting – Discussion followed regarding canceling this meeting, Administrative Assistant will be on vacation and the Bookkeeper is unavailable for minutes. Selectmen will still need to sign things on Thursday – This will be tabled until next week for final decision.
Private Road Policy-
Motion by Selectman Kullgren to repeal the Class VI/Private Road policy that was voted upon on May 8th, Seconded by Day. Discussion followed
Selectman Adams stated after discussing this with the Planning Board & former selectman, George Rainier who was also a former Planning Board member, it makes sense to repeal. The purpose is to separate the Private Road policy from a Class VI policy and start a new policy altogether.
Voted: Unanimously in the affirmative – the previous policy has been repealed
Discussion followed regarding the issue of establishing a private road policy; the best course of action is to review the statute, RSA 674:41 I (d) –
The basis of the policy is to incorporate only that which really matters, adopt a policy specific to RSA 674:41 I (d) 1,2, & 3
Motion by Kullgren to adopt a Private Road policy in accordance with RSA 674:41 I (d) Seconded by Day. There was no discussion.
Voted: Unanimously in the affirmative adopted May 15, 2007
With the adoption of the policy, there was no further discussion on the building permit application.
Per RSA 674:41 I (d) motion by Kullgren to authorize the issuance of building permits on Higgins Lane or a portion thereof, hereby noted from the easterly boundary of Lot S3-9 to the intersection of Higgins Lane at George Lane known as Lot S3-7.
Seconded by Adams & Day –
No discussion.
Voted: Unanimously in the affirmative
Motion by Kullgren, per the Town of Greenfield Private Road Policy - RSA 674:41 I (d), the Greenfield Board of Selectmen authorizes the issuance of a building permit for lot S3-8 owned by Mr. & Mrs. Daniel LaGuerre. Per the private roads policy it should be noted
· The lot is currently a lot of record that pre-dates the existing zoning ordinance and the lot is within an existing cottage community;
· The lot is in keeping with the nature of the surrounding lots;
· The building permit does not extend the private roadway beyond the existing residential use and that the road is fully integrated with a balance of the road network within the town;
· This application does not adversely affect the towns master plan;
· It should also be noted that prior to the issuance of the building permit, the applicant and the Board of Selectmen would sign and record an (agreement & release regarding building permits for a private roadway) document.
Seconded by Adams.
Discussion – Day asked about balance of the road within the town, could it be construed to be maintained by town.
Attorney MacMartin stated that the road is not creating any new roadway it is integrated in the private roadway and the town road.
Attorney MacMartin also mentioned that it would make sense to have in the motion it be noted “to have improvements to the roadway in front of the lot to facilitate emergency access”.
Mr. Laguerre stated he does not disagree however he would like it to be conditional on the Certificate of Occupancy, not the building permit. He can only removes trees which he has control over, he cannot remove trees on others property.
Selectman Adams added to the motion, before a Certificate of Occupancy will be released, to the ability that Mr. LaGuerre is able, he will improve the road and cut back trees on his property to provide access to his property to the condition of the abutting property S3-9.
Seconded to amend the motion by Kullgren.
Voted: All in favor to amend the motion.
Any discussion on the amended motion, no discussion
All in favor of the amended motion –
Voted: All in favor to amend the motion
The BOS authorized the issuance of said building permit for Mr. & Mrs. Daniel LaGuerre.
Kullgren wanted it on the record that he would like to have it noted to personally thank George Rainier for his knowledge & experience for helping the board to become more knowledgeable & resolve the Higgins Lane situation in what Kullgren believes to be a fair & equitable resolution. Adams stated he fully agrees with this statement.
PSNH Pole Policy Agreement – Selectmen discussed the PSNH pole policy agreement, and will sign the agreement on Thursday
Remote Deposit – Administrative Assistant discussed the option of remote deposit, Ocean National has offered to hold a demonstration and discuss the feasibility of utilizing this as a tool for the town. Selectmen supported this meeting; however there are no funds budgeted for purchase of such a program.
Assessing –
· FYI– Jon Duhamel stated that a town road is a natural subdivision, lots should be billed separately – Selectmen wanted Administrative Assistant to call John Teague and discuss this.
Salary – Administrative Assistant asked what the rate of pay for the Gen. Gov’t Building Maint. Position. Selectmen discussed this and motion by Kullgren to pay the position $11.00/hour with a review after 90 days. Seconded by Adams, Discussion followed>
Voted: Unanimously in the affirmative
CRMRC Master Plan – Selectmen reviewed the CRMRC Recreational Master Plan as proposed – Selectman Kullgren instructed the Administrative Assistant to contact Mr. Redmond and discuss the possibility of him presenting this at the roundtable discussion.
ACTION ITEMS:
· Lyris – a letter to be written granting the extension
· GFD – a letter to be written instructing the GFD to remove their dumpster and to further start recycling
· Copies of the Private Road Policy to be provided for Mr. LaGuerre, Attorney Teague and Attorney MacMartin
· Administrative Assistant to prepare a letter to Michael Redmond thanking for their Master Plan Proposal, asking them to attend a meeting with the BOS, cc to Don Shumway
· Date for roundtable tentatively scheduled for Sunday June 3, 2007 – between 2-4 pm.
With no further business the Board of Selectmen adjourned the meeting at 9:40 pm. The next scheduled meeting will be Tuesday, May 22, 2007 at 6:00 pm.
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